Privacy Policy
1. Data Controller
1.1. The Entity responsible for the Website https://sublimephotoawards.com/ (referred to as “the Website”) is Sublime Photo Awards Chile S.A., located at Carlos Lira Infante 1130, Torre A, Las Condes, Chile. You can reach us at +56 9 5829 4697.
1.2. We have appointed a Data Protection Officer (DPO) who can be contacted via email at contact@sublimephotoawards.com.
1.3. If you subscribe to or access various services, we will provide the names of other individuals responsible for personal data protection on the Website.
2. Types of Personal Data and Protection Methods
2.1. The Data Controller processes and treats the personal data provided by you or legitimately obtained (hereinafter referred to as “Personal Data”).
2.2. The Data Controller may be Sublime Photo Awards or another related company duly authorized by Sublime Photo Awards for this purpose.
2.3. Specifically, the following personal data may be processed:
Identification Data
2.4. Data collected for direct identification include:
a. Name;
b. Surname;
c. Email address;
d. Log-in information and
e. Third-party cookies.
2.5. This data is provided to the Data Controller during processing.
2.6. Personal data will be processed when:
a. Questions are asked;
b. Information is requested;
c. Communications of any kind are sent;
2.7. Processing of Personal Data is necessary to respond to received communications or fulfill requests.
2.8. Occasionally, this data may be enhanced with publicly available information sources in Chile.
Navigation Data
2.9. Computer and telematic systems, along with software procedures, gather data during normal website operation.
2.10. Data acquired includes:
a. Date and time of access;
b. Pages visited;
c. Name of Internet Service Provider;
d. Internet Protocol ( I.P. ) address used to access the Internet; and
e. Internet address from which you connected to the Website, etc.
2.11. Transmission of this data is implicit in web communication protocols or is useful for managing and optimizing the email and data transmission system.
Consumption Data
2.12. Information regarding supply and consumption levels gathered and processed throughout the duration of any supply contract you may have entered into.
Payment Data
2.13. The data collected may include, but is not limited to, identification details and other information submitted by nominees and award participants during the application process.
Contact Data
2.14. Contact information, such as telephone numbers (landline and/or mobile phone) and email addresses, may be provided during the nomination process, award application, or through contacting the Awards Committee/Program directly.
2.15. This data allows us to communicate with nominees, applicants, and award recipients regarding the awards program, provide updates, and respond to inquiries.
Data Acquired by Customer Service
2.16. Data shared during interactions with Sublime Photo Award’s Customer Service, either through your voluntary registration or when registration is mandatory due to legal or regulatory requirements.
2.17. Regarding the processing methods, please note that personal data may be handled manually, electronically, or by telematics.
3. Purpose and Legal Basis of the Processing
3.1. The Data Processor processes personal data for specific purposes and only on the basis of legal grounds provided by applicable privacy and personal data protection laws.
3.2. Sublime Photo Awards processes personal data based on one or more of the following legal grounds:
a. Your voluntary, specific, informed, clear, and explicit consent for data processing, and
b. Legal obligations requiring Sublime Photo Awards to process personal data.
3.3. The following is a list of purposes for which Sublime Photo Awards processes your personal data, along with the legal basis that justifies this processing. Permitting the use of all features of the Website;
a. Verifying the correct operation of the Website.
b. Allowing registration and/or access to the reserved area through the unique profile.
c. Responding to queries or requests made by the interested party.
d. Conducting market research, direct sales, commercial communications, or marketing activities, including sending advertising material via traditional methods or automated contact systems.
e. Using the email provided by the Participant to send updates related to Awards/Program.
f. Offering support services related to the awards program.
g. Verifying the quality of support services offered by the Entity or its business partners.
h. Processing photo contest applications.
i. Promoting selected photographs in a photo contest.
j. Notifying participants about photo contest winners.
k. Reminding registrants of upcoming deadlines.
l. Notifying winners of their win.
m. Responding to and assisting with customer service support questions.
n. Monitoring and analyzing trends and usage for marketing effectiveness.
o. Presenting relevant advertising to visitors.
Purpose of the Processing with a Legal Basis of Legal Obligation
3.4. Identifying accountability for computer-related offences against the Website; detecting, preventing, mitigating, and verifying fraudulent or illegal activities associated with the awards program offered on the Website; conducting security checks mandated by law.
3.5. Managing related administrative activities.
3.6. Facilitating compliance with legally mandated security protocols.
3.7. Identifying, preventing, mitigating, and investigating fraudulent or illegal activities associated with the awards program on the Website.
3.8. Conducting surveys to evaluate participant satisfaction and enhance the awards program.
3.9. Allowing Sublime Photo Awards, its subsidiaries and associates, or its business partners to conduct market studies, direct sales, placement services, commercial communications, or marketing activities, including sending advertising material via email.
3.10. Allowing Sublime Photo Awards, its subsidiaries and associates, or its business partners to conduct profiling activities based on participants’ habits and personal data and information acquired by observing the use of the services offered to provide personalized recommendations.
4. Collection of Personal Information
4.1. When you use our Website, personal information may be collected by plugins,
WordPress, and the Astra theme through cookies. The following plugins are used:
● Elementor.
● WPForms.
● Mailchimp.
● Google Analytics.
Third-Party Providers
4.2. Sublime Photo Awards partners with reputable third-party providers to deliver a smooth and user-friendly website experience.
4.3. We use Elementor, a reliable website builder plugin, to craft visually engaging and easy-to-use web pages, enhancing your browsing experience. We employ WPForms, a reliable form builder plugin, to facilitate various interactive features on our Website. This allows you to conveniently submit inquiries, feedback, and other forms of communication.
4.4. We use MailChimp, a trusted email marketing platform, to deliver our newsletter. This keeps you updated on important program announcements and news. You can unsubscribe from our mailings at any time by clicking the “unsubscribe” link at the bottom of any email or by contacting us at contact@sublimephotoawards.com.
4.5. We utilize Google Analytics to track and analyse website traffic. This helps us understand how users interact with our Website and allows us to improve your experience in the future. You can opt out of providing your activity data to Google Analytics by installing their opt-out browser add-on. For more information on Google’s privacy practices, please visit the Google Privacy & Terms webpage. We respect your privacy and provide options for control.
Recipients of Personal Data
4.6. The following may access your personal data for the purposes mentioned below: Employees of the Data Controller, designated for this purpose, or of Sublime Photo Awards to carry out organizational, administrative, financial, and accounting activities.
a. Workers from third-party companies or other entities engaged in subcontracted tasks on behalf of the Data Controller, facilitating the Website’s operation as external data processors.
b. Third parties, such as Sublime Photo Awards, its subsidiaries, affiliates, or business partners of the Data Controller, may use your personal data for direct marketing purposes in compliance with relevant privacy and data protection laws, provided they have obtained your consent.
c. The personal data of participants may be transferred to authorities, services, and public bodies, including courts of law, when required by applicable regulations.
5. Transference of Personal Data
5.1. Your personal data will primarily be processed in Chile in compliance with current legislation on personal data protection. In instances where necessary, data may also be processed in the European Union and stored on servers located within the E.U.
5.2. Data processing in countries outside the European Union is permissible if there is an adequate level of protection, as determined by a specific adequacy decision from the European Commission. This processing is allowed when both data owners and managers provide sufficient guarantees, which may be contractual or non-contractual. These guarantees could involve adherence to Binding Corporate Rules or standard contractual clauses for data protection.
5.3. Personal data may be transferred to countries outside the European Union only if explicit consent is obtained from you or if permitted under the EU GDPR or other applicable regulations. It’s essential to highlight that while Sublime Photo Awards maintains uniform operating standards globally, data transfers may carry risks due to differences in local data protection laws.
6. Pre-Selection Stage Conservation Period for Personal Data
6.1. Personal data will be processed for the specified purposes and retained in line with the principles of proportionality and necessity.
6.2. Data will be kept as long as needed to fulfil the processing purposes or until they are accomplished. If you have entered into a contract with the Data Controller, your personal data will be retained for a period of 10 years following the termination of the contractual relationship. This retention period is without prejudice to the Controller’s obligation to comply with legal obligations or specific provisions mandated by authorities. Data may also be retained for debt collection and dispute management purposes.
7. Verification and Correction
7.1. Visitors have the option to verify, correct, change, or remove personal registration information provided to us.
7.2. For any inquiries or requests regarding the correction, change, or removal of personal information, visitors can email us at contact@sublimephotoawards.com.
8. Children’s Privacy
8.1. Sublime Photo Awards does not knowingly collect personal information from children. We do not sell or market our services or products to children under 13, and participation in our competitions is restricted to those 18 years of age or older.
9. Rights of Interested Parties
9.1. Under Law No. 19,628 on Privacy Protection, concerning the personal data provided, you are entitled to:
a. Access and request a copy of them;
b. Request its correction;
c. Request its cancellation;
d. Obtain a limitation on the processing of your personal data;
e. Oppose the processing of your personal data;
f. Receive your data in a structured, commonly used, and machine-readable format, and when technically feasible, transfer this data to another data controller.
9.2. We inform you that you have the right to object at any time to the processing of all or some of your personal data. If you exercise your right to object, Sublime Photo Awards will not process the data unless it can prove compelling legitimate reasons to do so or for verification, compliance, or defence of legal rights or claims in court.
9.3. You have the right to object at any time to the use of your personal data for direct marketing, including profiling. This right extends to both automated and traditional methods of contact unless you specify otherwise. If you object, your data will no longer be used for direct marketing purposes.
9.4. Not providing the requested personal data wholly or accurately or providing inaccurate information may hinder the proper provision of contracted services. Customers are accountable for the accuracy of the data they provide and must notify the Data Controller and DPO of any changes to their information. For inquiries about your personal data, to exercise your rights, or to withdraw your consent, please reach out to our Data Protection Officer at contact@sublimephotoawards.com.
9.5. You are also informed of your right to file a claim with the competent civil court.